Final Exam, Absence From

If for any reason you fail to take the final exam in a course, the instructor will record a grade of "X," which means "absence from a final exam." Within 48 hours of the recording of an "X" grade, you must present an explanation for your absence to Pratt’s Academic Deans. If you don't, or if the Dean does not approve your absence, the "X" grade will automatically become an "F".

An X grade will be excused if there is an extraordinary reason for the absence, generally a reason beyond your control. This might include a sudden illness requiring a visit to an emergency room or physician or a death in the family. End of semester travel plans are not acceptable grounds for missing a final exam. An X will also not be excused if you have a history of excessive absences or a failure to complete course work in a timely fashion. If you were already failing a course before missing the final exam, the instructor will submit an F grade rather than an X grade.

Note: The Short Term Illness policy cannot be used for missing a final exam.

You must notify your Dean before you miss an exam if at all possible or within the 48 hours after the exam was missed. If this time period covers a weekend, you should call and leave a voice mail message for your Dean or send an e-mail explaining that you missed a final exam and providing an explanation. You should then personally call the Dean's Office on the next workday to be sure your message was received and to arrange for an appointment if appropriate. Be prepared to provide documentation of illness, death or other emergency.

Your Dean will review the situation and either approve or disapprove your absence. If the absence is excused, your instructor will be notified and you must make arrangements with the instructor to make up the exam. You will generally have until the end of the fifth week of the next semester (at the latest) to clear the X by completing the final exam.

However, a shorter period applies when Semester Continuation Requirements are involved (see discussion under "incomplete course work") or if required by the instructor. Failure to complete the final exam in a course by the deadline will result in the assignment of a final course grade of "F."

The X grade will remain in place until a final grade is issued. At that time, the notation of X will remain in addition to the letter grade assigned. If your absence from the final exam is not excused, or the exam is not completed by the deadline date, the X grade will convert to an F.

Last updated: June 15, 2012